Journals Library



Getting permission to reproduce copyrighted material

This video provides guidance on getting permission to include copyrighted material from other sources in your final report. The information is also provided in the text below. 

Please note that we no longer require permission for translation.

It is your responsibility as the author to obtain permission to reproduce work (e.g. figures and text) previously published elsewhere. You should be aware that some journals can charge a fee for reproduction and you will be expected to fund this from your contracted budget.

Even if you are the author of the work being reproduced, you may not necessarily own the copyright for the published material. Please check with the publisher (rather than the author or the journal editor as they may not own the copyright).

If your final report or supplementary material contains large sections of previously published material, you must apply for copyright permission from the relevant copyright holder and submit this to the editorial office with your final report.

As the journal issue will appear online and could be made available in other formats, please ensure that all media copyright is granted.

Please see our Step-by-step guide to obtaining permissions for further information.

Material requiring permission

The following list details the usual material that you will need to obtain permission to use in your report or supplementary material. Please note that this is not an exhaustive list and if in doubt about whether you should seek permission, it is always best to err on the side of caution and contact the publisher you wish to use material from.

  • A single quotation or several short quotes from a full-length book of over 300 words from a book
  • A single quotation of over 50 words from another a journal, newspaper or magazine article
  • A quotation of any length from a website
  • Charts, tables or graphs or other representations where the author is using the entire representation or has used a substantial amount of material from another work
  • Photographs
  • Reproduction of web pages or screenshots
  • Certain trade mark usage
  • Certain photographs containing recognisable people
  • Reproduction of advertisements
  • Any third-party software used in a CD, DVD or website supporting an author’s work
  • Film stills and film grabs
  • Ordnance Survey maps, map extracts and redrawn maps
  • Quotations from informal writings, such as speeches, interviews, mission statements, questionnaires, classroom discussions or student works

If the data is presented in a different way in charts, tables, graphs and figures, permission is not needed, but the source should be credited. If a table or figure has been adapted you will need to use your judgement as to how different your adaptation is from the original. If in doubt contact the original publisher. Use of data originally described within text does not require permission to be presented in a new format, such as a new table.

More information on copyright can be found on the Intellectual Property Office website: