Journals Library

Report contents

You should provide a comprehensive report, including the data, methods, results and final conclusions together with management information and any other information relating to the project up to the completion date. However, please ensure that your writing is succinct.

Word count

As of 1st January 2017, the main body of all submitted reports (excluding PGfAR reports) must not exceed 50,000 words. This limit includes all text, tables, figures and boxes within the main body of the report. Please note that your report will not proceed to peer review if it is over this limit.

The limit does NOT include the abstract, scientific summary and plain English summary (which continue to have their own individual word limits). It also excludes the table of contents, references, appendices or other supplementary material. 

Report format

Please ensure that you format your report in line with the requirements set out below:

  • Presented in Microsoft Word
  • Use of a standard font
  • Each page should be numbered
  • A total word count should be provided for the report, plus a separate word count for the scientific summary and abstract. The main body of all submitted reports (excluding PGfAR reports) must not exceed 50,000 words. See Report contents for more information
  • Quotations over 40 words in length should be displayed as a separate paragraph (please do not use text boxes)
  • Footnotes should NOT be used
  • Hyperlinks - please ensure that if there are any active links in your report, the link text provided matches the DOI you have linked to. The production house will use the link text you have provided to create the hyperlinks

Tables and figures

There should be no more than a combined total of 50 tables or figures in the main body of the report.  If there are more than 50 tables or figures that are relevant to the report then these can be added to the appendices.


Please do not try to summarise too much data in one table.  More explanatory text and concise tables will be easier for the reader to follow.  Please ensure all tables follow the guidance below:

  • Number tables consecutively starting from Chapter 1
  • All tables must be supplied in an editable format with the report, not as embedded figures
  • Tables should be as concise as possible as they will be reproduced on A4 pages. If the material is complex, tables may need to run across a double page spread or over many pages and this can, in some cases, lead to a reduction in impact
  • If a set of tables heads cannot be applied to an entire table, it would be preferable to split the table into a number of smaller tables for clarity
  • Where information is to align across a table, it is essential for each item to be supplied in its own individual cell
  • Tables should be accompanied by a brief caption. Use footnotes to the table to explain all non-standard abbreviations that have not already been defined in the paper.  Use superscript letters (a, b, c, etc.) to identify each footnote
  • Do not duplicate data in tables and figures


Please ensure all figures follow the guidance below:

  • Be numbered consecutively (not by chapter or appendix)
  • Be legible at A4 landscape size, including a margin. This is the maximum size that a figure (or figure part) can be set at
  • Be provided with a caption below the figure. All illustrations will be redrawn
  • Use white, black of horizontal/ vertical/ diagonal hatching to differentiate parts of a diagram, rather than grey shading or dots. A key defining these and any symbols used should be included within the diagram itself
  • Be included in the main body of the report
  • NOT be included in the abstract or scientific summary