Journals Library

Documents, tables and figures guidance

This guidance explains where we would normally expect you to place common documents, tables and figures within your report. Please note that this is only a guide and that you should assess the most appropriate place for the material based on your individual report.

Material appearing in the appendices and on the project web page of the Journals Library website will not be copyedited and typeset. Therefore, it is important that the material you submit is of a suitable quality for publication.

Main body of the report

The report should provide a comprehensive account of the research, including the data, context, background literature, aims, methods, results and conclusions together with management information and any other information relating to the project up to the completion date. See the relevant reporting guidelines in the Information for Authors for the content headings expected for different types of report.

  • Results
    • Figures / tables of results
    • Boxes of results / quotes
  • Prisma /Consort / STROBE / EMERALD flowcharts
  • Recruitment information / profiles
  • Details of interventions
  • Framework (or equivalent) analysis
  • Discussion
    • Summaries of key research recommendations
    • Implications for healthcare / practice
    • Strengths and limitations
  • Algorithms and Models
  • Data sources
  • Statistical tests, trends etc.
  • Primary qualitative data

Appendices

The appendices should include information that, while relevant to the report, is not needed to understand and judge the methods or results of the research.

  • Methodological material
    • Questionnaires
    • Interview guides
    • Interview formats
    • Observation guides
    • Figures / tables of work-ups / formulae
    • Search strategies
  • Recruitment graphs
  • Sample participant responses
  • Supplementary information about interventions
  • Supplementary analyses

Appendices should be included in the report document itself uploaded in one document ‘Draft Final Report’.

Supplementary material

With the launch of the new Journals Library website, we now have the facility to host additional material on your project page alongside the final report. It allows you to reference/cite material that is supportive of the evidence in your report but not appropriate to include as appendices. See https://www.journalslibrary.nihr.ac.uk/programmes/hta/0630320/#/  for an example of where this has been used well. Supplementary material should be uploaded when you submit you final report and there is a separate document type for this purpose.

With all supplementary material, please be sure to:

  • Use the journal naming convention to indicate the order in which the files should appear and cite them accordingly within your report (eg. “Report Supplementary Material 1”)
  • Ensure you have proofread all supplementary material files as we will not proofread or copy edit these files after submission to the Editorial office.
  • Ensure you have the correct permission in place for the material to appear online.
  • Ensure there is an in-text citation to each item of supplementary material in the main report.
  • You should submit these documents with your final report on the Management Information System, using the ‘Final Report Supplementary Material’ file upload type.

Project webpage on the Journals Library website

The project webpages are an opportunity to provide additional material that serves an archival purpose, that enable easier reproducibility and more transparency. Some examples are listed below. You should submit these documents with your final report on the Management Information System, using the 'Additional Editorial Documentation' file upload type. Please see the Report submission section for more guidance.

  • Protocol
  • Data extraction tables (note, these will be typeset)
  • Table of excluded studies
  • Ethics material
    • Letter of ethical approval
    • Ethics application
    • Governance permissions
    • Consent forms
  • Participant information sheets*
  • Patient information leaflet
  • Dissemination
    • List of papers from study
    • List of presentations from study
    • Dissemination information
  • Qualitative coding output
  • Forms
  • Computer code (e.g. WinBUGS)

*The NIHR Journals Library supports the need for researchers to feedback to study participants. As part of the final reporting please include the end of study information sheet or any other applicable information. For more information please see the Health Research Authority guidance on information at the end of study

For the following material you should use your own judgement on placement depending on your individual report. The editors will also make an assessment of where material should be placed.  

  • Trial documentation
  • Conduct of trial
  • Analysis plan
  • Visit schedules
  • Timetables and schedules
  • Project / trial management organisational structure